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Purchasing and Inventory

  American's Purchasing system has been developed to take advantage of the following features:
  • Interactive Purchase Order Entry by any of the following methods:
    • Detail Line Entry
    • Quotes
    • Copy P/O
    • Requisition Line Entry Selection
    • Drop Shipments
  • Vendor and alpha search capabilities.
  • Purchase Order print and reprint capability.
  • Reports early shipments and over/under shipments.
  • Vendor item cross reference and Vendor pricing.
  • Multiple line item types: to reflect non-stock and stock items.
  • Purchase order or line item level reflecting: Freight, Special Charges, and Comment Lines.
  • User defined freight codes.
  • Three way matching to inventory receipts and Accounts Payable.
  • Automatic update of inventory.
  • Buyer identification.
  • Multiple vendor mail to's.
  • User defined history retention.
  • Inquiries by item, vendor, purchase order number, or requested date.
  • Standard reports include:
    • Vendor Master List
    • Mail To List
    • Vendor Item Cross Reference Report
    • Purchase Order Edit List
    • Purchase Order Receipts Register
    • Purchase Orders
    • Open Purchase Orders by item, vendor, P.O. Number and Buyer
    • P.O. Matching Variance Report
    • Unmatched Items Report.
American's Inventory system highlights include:
  • Requisition entry and Detail entry: Create, Change, Delete, Display, Status.
  • Automatic Inventory Management Updates.
  • Multiple Access/Approval Levels.
  • Search by vendor; buyer; item; warehouse.
  • Open new Purchase Order; add to Purchase Order, add to Purchase Order Line.
  • Requisition Line Item Selected.
  • Reports available by submitter and by warehouse/buyer.
  • Ability to define three stock keeping units of measurement for both tracking and allocation purposes.
  • Interactive inventory transaction entry either by "In Transit" Tracking; Warehouse to Warehouse; or Zone, Aisle, Tier, Bin.
  • Item search by alpha or keyword.
  • Item balance inquiry.
  • Ability to assign a buyer code to items.
  • Item costing by weighted average cost; last cost; freight cost; acquisition cost; or miscellaneous cost.
  • Multiple warehouse supporting capabilities.
  • Lot control items: Average Cost/Expiration Date.
  • Serialized Inventory.
  • Decimal Quantities (4).
  • Automatic update of General Ledger.
  • Automatic update from Order Entry and/or Purchasing and Requisition.
  • Inventory Adjustments:
    • Cost
    • Dollar
    • Quantity
  • Reports include Item Master List; Warehouse Master List; Inventory Transaction Register; Stock Status Reports by Item, Warehouse, Vendor, and Product Class; and Physical Inventory Reports.
  • Order control calculations.
  • Inventory planning by order point or minimum/maximum.
  • Usage analysis.
  • Automatically create requisitions.
  • Usage disqualification's:
    • Inadequate Sales
    • Stock Out
  • Freeze Out Item Lock to prevent automatic ordering by item.
  • Safety Stock by Item allows for automatic reordering by item.
 


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